[Cathy O'Donnell]

Hi Dan

I have implemented a chargeback process for all security guards assigned to events that fall outside our core responsibilities, such as college theatre rentals, film shoots, or construction activities in high-security areas.

We apply a standardized hourly rate based on the highest guard pay scale, along with an administrative fee. The requesting party is required to complete a form outlining their expectations and preferred payment method, which can be either an internal college transfer through Accounting or an invoice for external agencies.

All collected funds are deposited directly back into our security budget to support college-wide security operations. These funds are also used to enhance guard training and facilitate leadership meetings.

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Cathy O’Donnell
Director
Mohawk College of Applied Arts & Sciences
Hamilton ON
Canada
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Original Message:
Sent: 12-03-2025 08:52
From: Dan Rhone
Subject: Event Security Chargeback Policies & Use of Funds

I’m looking to gather examples of how institutions handle chargebacks for special event security coverage. If you’re willing to share, I’m interested in: your written policy or guidelines, how you set rates, where the recovered funds are deposited (public safety budget, central account, etc.), and whether you add any administrative or overhead fees that support things like deferred maintenance, equipment replacement, or capital needs.

Copies of policies, rate sheets, or brief summaries of your approach would be greatly appreciated. Please feel free to contact me directly at daniel.rhone@stjohns.edu.

Thank you in advance for any information you’re able to provide.

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Dan Rhone
Chief of Public Safety
St. John’s University
Jamaica NY
United States
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